Marathon meetings, an overflowing inbox and a to-do list crying out to be cleared? Good time and task management creates structure and reduces stress.
One method we like to use in our daily lives is the Eisenhower Matrix. The matrix is divided into 2×2 fields, with one axis representing importance and the other axis representing urgency. By assigning tasks to the quadrants shown, they can be linked and prioritised.
The following four categories are available:
Do: Important and urgent
This is your focus. Tasks that you should do yourself, and which are usually directly related to your current goals, end up here.
Decide: Important but not urgent
Set a clear deadline for when you want to complete the task and prioritise it under ‘Do’ if necessary.
Delegate: Urgent but not really important
Tasks that can be automated or delegated if possible. Check-in a loop that the task has been completed.
Delete: Neither important nor urgent
There is a risk of parking tasks here that do not seem to fit into any other category. So, think carefully about whether the task fits into a different one
In summary, the Eisenhower Matrix is a quick and easy-to-use tool that requires no explanation. A cluster of tasks can be quickly identified. At the same time, it should be noted that we often work in agile environments these days and the method ignores complex constructs. For example, you can make a good impression on your boss or colleagues with a task that is neither important nor urgent. A good working atmosphere supports the ability to delegate tasks or simply work as a team.
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